The Ultimate Guide to Intranets and Intranet Software

Table of Contents

1. What is an intranet?
2. What features can you expect from intranet software?
3. There are two types of intranet
4. An intranet can be used in many different areas
5. These are the 7 best intranet software on OMR Reviews
6. Other intranet software providers

What is an intranet?

An intranet is a closed, internal network that facilitates communication and collaboration among employees within an organization. Unlike the public internet, which connects millions of users globally, an intranet serves only a select group: your employees. In recent times, as companies move towards flatter hierarchies and more open communication styles, social intranet software has emerged as a pivotal tool for enhancing workplace interaction.

Historically, intranets were passive platforms where top management could push out information. Nowadays, they are dynamic spaces fostering collaboration. Social intranet software emphasizes interpersonal connections among teams, enabling employees to not only share files but also to establish public groups, exchange ideas, and build a community. Think of it as a private version of Facebook for your organization, where employees can interact in a secure environment.

What features can you expect from intranet software?

Different companies have varying needs when it comes to intranet software, but there are key features that are generally valuable across the board. Here’s what you might expect from a robust intranet solution:

• Secure Employee Accounts: Each employee has unique access to their customizable profile.
• Real-Time Chat: Instant messaging to facilitate immediate communication.
• News Feed: A centralized stream of updates and relevant information for all employees.
• Social Interaction Features: Opportunities for employees to interact like they would on social media.
• Virtual Groups: Platforms for collaboration on projects or event planning.
• Document Sharing: Quick sharing of important files without the delays of email.
• Knowledge Base: Tools like wikis and blogs for perpetual learning and information sharing.
• Employee Directory: A searchable database for connecting with colleagues across departments.
• Integrations: Compatibility with CRM and time-tracking tools for a more comprehensive solution.
• Interface with Other Tools: Many intranets serve as a hub, integrating with various applications relevant to your business operations.

There are two types of intranet

When it comes to implementing an intranet, you generally have two options:

1. Cloud-Based SaaS (Software as a Service): This is a simpler and cleaner option where the provider manages the infrastructure. It’s usually easier to set up, but you must ensure the software complies with data protection regulations, such as GDPR.

2. On-Premises Server: This option demands a deeper level of technical know-how, as it requires your IT team to set up and maintain the server. The advantage here is enhanced security, as all data remains within your organization.

An intranet can be used in many different areas

The beauty of an intranet is its versatility. It can serve a wide array of departmental needs:

• Collaboration: Foster team spirit and enable easier communication across departments.
• Productivity: Use the intranet to make workflows more efficient, especially in large organizations where employees may not interact frequently in-person.
• Engagement: Create virtual spaces where employees can share insights, celebrate achievements, or discuss company culture.

As the size of your company increases, the value of a social intranet becomes even more evident. Employees who never cross paths in physical spaces can easily connect, share knowledge, and drive the company forward.

These are the 7 best intranet software on OMR Reviews

1. Microsoft SharePoint

A long-standing favorite, Microsoft SharePoint allows organizations to share files, knowledge, and news while building an internal communication structure. With customizable features such as PowerApps, it integrates seamlessly into the Microsoft ecosystem.

• Cost: If you have an Office 365 subscription, SharePoint is included at no extra charge. Standalone plans start at €4.20 per user per month.

2. Haiilo

This software, popular among big companies like Deutsche Bahn, offers a top-notch user experience and a variety of features that can be customized according to company needs. Its 360° employee communications platform ensures no employee is left out, no matter their location.

• Cost: Pricing varies based on package selection—Engage, Experience, or Custom.

3. HUMANSTARSapp

Focused on internal communication, HUMANSTARSapp is designed to connect all employees, regardless of their work environment. Its long-standing presence offers credibility and experience in crafting effective intranet solutions.

• Cost: Four packages available, including free options for smaller teams.

4. Übersicht

Originating from Germany, Übersicht allows centralized coordination of internal communication and projects. It is designed to provide a clear and user-friendly experience, especially notable in sectors like hospitality.

• Cost: Pricing is based on features and can be negotiated directly with the provider.

5. Staffbase

What sets Staffbase apart is its emphasis on analytics. This intranet provides measurable insights into employee engagement, helping organizations improve their internal communications.

• Cost: Customized pricing based on individual business needs.

6. Workplace by Facebook

Given its familiarity, Workplace by Facebook leverages features many users already know, translating social networking into the workplace. With robust analytical tools, it effectively measures employee engagement.

• Cost: Starts at $4 per user monthly, with additional features available for extra costs.

7. Just Social

This user-friendly platform offers news, chat, events, and analytics that can be accessed via browser or app, making collaboration flexible and engaging.

• Cost: Pricing is structured around basic usage and can range from €2 to €3 per user monthly.

Other intranet software providers

If the aforementioned options don’t meet your needs, a wide range of other social intranet software is available out there. Platforms such as OMR Reviews provide user-generated feedback and comparisons, making it easy to assess what would best suit your organizational framework.

Intranet solutions adapt to your company’s unique requirements, driving not just collaboration but enhancing the overall efficiency and culture within your workplace. Make sure to evaluate based on user experiences to find the perfect fit for your organization!